How to Electronically Sign and Send Pdf

If you’re looking to electronically sign and send a PDF, you’re at the right place!

The need to sign documents electronically has become essential. Whether it's for business contracts, official forms, or personal agreements, understanding how to sign a PDF electronically can save you time, money, and effort. 

This guide will walk you through the various methods available for signing PDFs, including using PDF editing software, built-in viewer features, online services, mobile apps, and digital signature certificates. 

You’ll also be informed on how to use ZoopSign, a comprehensive tool for electronic signature PDF. By the end of this article, you'll be well-equipped to digitally sign PDF and send it with ease.

Let’s start!

What Are the Different Ways to Sign a PDF?

• Using PDF Editing Software

One of the most common ways to digitally sign PDF is by using PDF editing software like Adobe Acrobat. Adobe Acrobat allows you to easily add your electronic signature to any PDF document. Here’s how to digitally sign a PDF using Adobe Acrobat:

1. Open the PDF in Adobe Acrobat.
2. Click on the “Fill & Sign” tool.
3. Select “Sign” and choose “Add Signature.”
4. You can draw your signature, type it, or upload an image of your signature.
5. Place the signature where needed and save the document.

• Built-in PDF Viewer Features

Some operating systems come with built-in PDF viewers that have signing capabilities. For instance, Preview on macOS allows you to sign PDFs without additional software. Here’s how:

1. Open the PDF in Preview.
2. Click on the “Markup” toolbar.
3. Select the “Sign” button and create a signature using your trackpad, camera, or stylus.
4. Drag the signature to the desired location on the PDF and save the file.

• Online PDF Signing Services

Online services like DocuSign and HelloSign provide a convenient way to electronically sign and send PDFs. These platforms are user-friendly and offer robust security features. Here’s how to use them:

1. Upload your PDF to the service’s website.
2. Use the tools provided to add your signature.
3. Save and download the signed document or send it directly from the platform.

• Mobile Apps for PDF Signing

Mobile apps like Adobe Fill & Sign allow you to sign PDFs on the go. These apps are available for both iOS and Android devices. Here’s how:

1. Download and open the app.
2. Import the PDF you need to sign.
3. Use the app’s signature tool to add your signature.
4. Save and share the signed PDF.

• Digital Signature Certificates

A digital signature certificate adds an extra layer of security by verifying the signer’s identity through a trusted certificate authority. This method is commonly used for high-security documents. Here’s how:

1. Obtain a digital signature certificate from a trusted provider.
2. Use PDF editing software to apply the certificate to your document.
3. Sign the PDF and save the document with the embedded certificate.

• Using a Stylus on Touchscreen Devices

For those who prefer a more personal touch, using a stylus on a touchscreen device is an excellent option. Here’s how:

1. Open the PDF on your touchscreen device.
2. Use a PDF editing app that supports stylus input.
3. Sign the document using the stylus.
4. Save the signed PDF and share it as needed.

How to Sign a PDF with ZoopSign

1. Sign into ZoopSign.
2. Navigate the ZoopSign interface.
3. Choose the kind of signature you want to do – Digital signature, Aadhaar eSign, WhatsApp eSign, Bulk, etc.
4. Upload the PDF document.
5. Add Your Signature: Draw, upload, or type your signature.
6. Place the signature on the document.
7. Adjust the signature size and position.
8. Send the signed PDF to the recipient.
9. You’re all done!

Create a Signature to Use on PDFs

Creating a signature to use on PDFs is straightforward. You can draw your signature using a stylus or mouse, type your name for a stylized signature, or scan and upload an image of your handwritten signature. Ensure your signature is clear and legible to avoid any confusion.

How to Request an Electronic Signature on a PDF

Requesting an electronic signature PDF is simple with tools like ZoopSign. Here’s how:

1. Sign in to your ZoopSign account.
2. Choose the type of signature you need.
3. Upload your PDF document.
4. Enter the recipient’s email address and specify where they need to sign.
5. Send the document for signing. The recipient will receive an email with instructions.

Benefits of Using an Electronic Signature for PDFs

1. It’s convenient and accessible

Electronic signatures allow you to sign documents anytime, anywhere, without the need for physical presence.

2. It’s time-saving

E-signatures eliminate the need for printing, scanning, and mailing documents, saving valuable time.

3. It’s cost-effective

Reduce costs associated with paper, ink, and postage by using electronic signatures.

4. It has better security

Electronic signatures provide enhanced security features such as encryption and audit trails, ensuring document integrity.

5. It’s legally valid

Electronic signatures are legally binding in many jurisdictions, providing the same legal standing as traditional ink signatures.

6. It’s environmentally friendly

Reduce paper waste and contribute to environmental sustainability by using electronic signature PDF.

Everything You Need to Know About E-signing PDFs

For those looking for a free way to electronically sign PDFs, many online services offer basic e-signature features at no cost. For example, you can use Adobe Acrobat’s free version or Preview on macOS. But they only offer a trial period.

But there’s a better solution! ZoopSign offers a comprehensive, secure, and user-friendly platform for electronic signatures. With ZoopSign, you get advanced features, seamless integration, and top-notch security. Choose ZoopSign for a hassle-free and reliable e-signing experience. No free trial, it’s a lifetime freemium plan with no hidden cost!

Read More: The Ultimate Guide to Electronic Signatures in 2024

Simple versus Digital Signature: Which One Should I Choose?

When deciding between a simple electronic signature and a digital signature, consider the following:

• Simple Electronic Signature: Ideal for everyday documents that don’t require high-security measures.
• Digital Signature: Best for high-security documents requiring verification of the signer’s identity through a digital certificate.

Conclusion

Electronically signing and sending PDFs is a straightforward process with various

methods available to suit your needs. From using built-in tools and online services to comprehensive platforms like ZoopSign, you have plenty of options to choose from. Embrace the convenience, security, and efficiency of electronic signatures and streamline your document signing process.

Frequently Asked Questions

What is an electronic signature?

An electronic signature is a digital form of a signature that can be used to sign documents electronically.

What is a digital signature?

A digital signature is a type of electronic signature that uses encryption and a digital certificate to verify the signer’s identity and ensure document integrity.

What am I doing by signing this document electronically?

By signing a document electronically, you are legally agreeing to the terms and conditions outlined in the document, just as you would with a traditional ink signature.

Why am I being asked to sign this document electronically?

Electronic signatures are requested to streamline the signing process, save time, and enhance document security.

Is it as legally binding as ink and paper?

Yes, electronic signatures are legally binding in many jurisdictions and provide the same legal standing as traditional ink signatures.

What if I just click "Accept" instead of signing my name, does that have the same legal force?

Clicking "Accept" can have the same legal force as signing your name, depending on the context and the specific legal requirements of the document.