adminWith the advancing time, it is necessary to keep pace with the advancement in technology. Electronic signature has come up as an ideal solution for signing any form of a vital document. Other than the superiority signing, it also helps in avoiding additional printing of paper and scanning making everyday life easier. It is a modern way of identifying the signatory.
Electronic signatures aren’t limited. They can be used to sign PDF documents for orders, contracts or any other types of papers like mail or data files, electronically.
Let us understand how is this modern approach of signing documents electronically assists day-to-day life.
Reasons one should use an electronic signature.
A reliable source
Electronic signatures developed using the tools provided by data services and digital agencies are reliable. Origin, integrity, and indisputability can be guaranteed easily with the help of the same.
An advanced electronic signature helps in understanding the certainty and authenticity of the parties
- who signed the document
- whether or not one has modified the signed information afterwards
- no signatory can claim that changes have been made to the document afterwards.
- the signatory cannot deny having made the signature
An environmentally friendly choice
An electronically signed document is completely processed electronically, cutting the need of of getting the document printed and physical storage. Also, it enables storing documents safely in electronic workspace solutions for a longer period of time. All these benefits eventually help in decreasing the amount of paper used, and hence it is an environmentally friendly choice.
Independent of location and time
An electronic signature is free from the limitations of time and place as it can be made anywhere and at any time. The trend of remote work is increasing, it is the need of the corporate sector to get the document signed remotely instead of making it mandatory for the signatories to be present at the office.
In the case of the document being signed by multiple signatories, electronic signatures have proven aidful because of their location independence feature. The signatories need not be required to be present at the same place or agree on a meeting for the sake of signing. They can just choose to sign the document from wherever they are.
A smarter and a faster way
Getting a document signed electronically is as fast as signing it on paper but the advantage is it saves time that goes into handling the documents.
It declines the time that goes into document management, as one no longer needs to scan or print and sent as paper mail. It can be simply saved in a location and the right person can access it whenever necessary. Sending an electronic document to the recipient takes just the moment
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Get documents signed across borders
An electronic signature is the fastest and the most efficient method when a document is required to be shared across borders, for example in the case of contracts or competitive tendering processes. The electronic signature is guided by the EU’s eIDAS Regulation, in the European Union. A qualified electronic signature (QES) is valid. It is legal and indisputable without separate evidence.